Month Of Coordination: $1200+

Our Month of Coordination services is comprehensive, to allow us to produce a quality event with a cohesive timeline, final planning meeting and excellent communication with vendors. We will be there for your rehearsal – and we don’t leave your event until you and your guests do. 

This is perfect for the client who has everything lined up and simply needs a trusted event consultant to review and execute their plans.

1. ONE MONTH TO TWO WEEKS PRIOR TO WEDDING DAY

   • Present timeline and go over any arrangements the couple have previously made with vendors, and update timeline accordingly.

2. ONE WEEK PRIOR TO WEDDING DAY

   • Confirm final details with vendors prior to the wedding day. Make sure that all vendors have Golden Dreams contact information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.

   3.  REHEARSAL (UP TO 3 HOURS)

   • Work with wedding officiator to choreograph wedding ceremony, processional and recessional

   • Alert wedding party as to where they need to be the following day, and at what time

   4. PRE-CEREMONY

   • Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them

   • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion

   • Coordinate any food deliveries and set up and clear all meals

   • Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of the bride’s boutonnière arrive on time and distribute to the wedding party

   • Make sure the photographer arrives on time and has a “must shoot” list

   • Gather bride, bridal party and immediate family for photos

   • resent Bridal Emergency Kit (just in case): Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day

   • Communicate with the best man to make sure the groom is getting dressed and on-time

   • Make wedding party aware of any last-minute details

   5. CEREMONY

   • Set up programs and other ceremony items i.e. guest book, unity candles

   • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

   • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at the ceremony location

   • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

   • Ensure that ceremony musicians have arrived and directed them as to where to set up

   • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians

   • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

   • Communicate with the bride and groom so that they know how much time remains before the start of the ceremony

   • Handle any emergencies that may arise

   • Line up the bridal party for their entrances down the aisle

   • Cue ceremony musicians when the bridal party is ready to begin the processional

   • Gather family and friends for after ceremony photos

   6. PRIOR TO RECEPTION

   • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer

   • Arrange escort cards

   • Make sure reception flowers/décor is set up according to flower order

   • Ensure that tent and lighting are set up properly and troubleshoot as needed

   • Meet with catering staff to confirm the food timeline

   • Set up guest book and pen, champagne flutes, cake cutting utensils

   • Set up table numbers/names and menu cards

   • Set up amenities baskets, hand towels, candles etc. in bathrooms

   7. RECEPTION

   • Ensure proper flow of cocktail hour food

   • Look over dining tables and make sure they are set up properly

   • Along with catering staff, encourage guests to join the bride and groom for dinner at the end of cocktail hour

   • Help guests locate their escort cards and dining tables

   • Locate the bride and groom and instruct them to stay to the side of the main dining room until they receive cue for their introduction and first dance

   • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

   • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

   • Cue best man and father of the bride when they are about to be announced for toasts

   • Alert catering staff to pour champagne just before the toasts

   • Be aware of the timing of catering service and make sure people are served promptly

   • Prevent & fix any problems that may arise during your event

   • Remain easily accessible through the entire event in case there are any details you would like attended to

   • Set up favour table towards the end of the evening

   • Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night

   • Coordinate reception departure transportation